Managing Topics

Topics help organizations stay organized, cohesive, and up to date with everything they need to know:

Anatomy of a topic

 

 

TopicAnatomy

 

Attensa topics are special because they are easy to create and are very useful if managed right. Here is a brief list of how topics help organizations stay focused on relevant information:

  • Topics have the flexibility to be broad and or very focused.
  • Topics put content into context.
  • Topics are dynamic.
  • Topics can leverage automatic briefings.
  • Topics can handle an unlimited amount of inputs also known as sources.

At first glance of the topic header, you will find the topic’s: image, title, categories, tags, follow/unfollow button, subscribe/unsubscribe to briefing button. If you’re an admin you will have access to to the  icon-ios7-gear-128  admin panel button.

 

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Below the header are a few content display controls.

Clicking on Show Index, will display all the sources to the topics. Clicking on an individual source will only display items from that source.  Sort items even further by selecting Most Recent, Most Relevant or use the date slider to specify a particular window of time.

 

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Attensa makes topic creation simple. Topics may be created by people that have administrative roles or the topic creator role in Attensa. Creating a topic involves selecting the sources you would like to include and optionally using filters to narrow the resulting times to match your desired topic.  Once a topic is created you can publish it to your catalog, create a briefing, invite people to the topic and more.

To create a topic select the “+” next to Topics I Own in your MyTopics view or the Create Topic button found at the top of Discover.

Create a topic in the My Topics section:

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Create a topic in the Discover section:

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On the next screen you will see the topic builder.

This screen is designed to assist you in gathering a list of content sources needed for the topic being created.  Note: If you are familiar with the process and want to add sources manually you can select “Create Topic” and proceed.

The first step is to enter keywords related to the topic you are creating. For example lets create a topic about Business Intelligence.

TopicBuilder

Here are the search options to start with:

  • Web news search using the terms you have entered
  • Existing sources and topic based on their title and descriptions
  • Existing sources based on the frequency of your term occurring in the sources

For each of these options you will find a “Preview” and “Add” option.  The “Preview” option shows the unfiltered content of the source.  The Add option includes the source in the topic. You can always add or remove sources in the future. Once you are satisfied with the inputs (sources) that you have added, click on “Create Topic” again to name your topic and move on to adding the filters and other settings.

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Note: you can enter feed url – E.g. http://attensa.com/feed/ into the keyword input area and Attensa will  retrieve the feed.

Next is the Sources tab in the topic’s Admin Panel. In this tab manage sources assigned to the topic.

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Topic managers will find themselves adding, removing, and editing sources in this section quite often. +Add new sources will display the drop down of options you have when choosing the topics and sources to include.

Now that the topic has sources next is the Articles tab. This where topic publishers can . In the case where your topic has a few unwanted article items, hiding items here will reflect what users see when they see the topic view. Refine the topic even further by adding on filters keyword filters. Learn more on our filter syntax here.

Articles

My Topic

Opened-ReadingView

The My Topics section is where all users will have access to topics they follow, topics they are subscribed to or topic’s they own. Clicking on a topic item will display the reading view. Which gives users the option to not only read the article but also:

  • Share the article
    • Via email or social
    • To another topic
  • Comment on the Article in the bottom comment section
  • Click to other articles more like the one currently open
  • Mark the article for later reading
  • Add annotations before or after the article content
  • Have access to article tags

Interested in viewing the document in the original source, just click on the article title in the reading view.

Topic Admin Panel

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The icon-ios7-gear-128 admin panel is only available to administrators or topic managers. Within the header section, edit the topic’s basic information like title, image, categories, etc. Below the header, use the following tabs to edit the topic even more.

Articles – This tab will list our all articles currently in the topic. Admins will have the ability to curate by:

  • Apply filters – read more about our filter syntax here.
  • Hide (or show) items in the topic. Items hidden here will be hidden from the topic and its’ briefing.

Sources – In this tab manage the topic’s sources. Easily add, remove, edit or read a source.

Briefing – Under this tab, setup the topics briefing and or enable rss publishing options.

  • Email briefing need to be turned on before they can be used. When enabled, configure the briefings: subject line, send out frequency, briefing template, timezone, briefing description and more. Make sure the styling and formats are correct by previewing the briefing before it is sent.
  • Enabling RSS Publishing generates a rss link for the topic. The link can be used like any other RSS link resource.

People – In this tab manage people or groups of people assigned to the topic. Per topic, each user assigned to the topic will have reading priviledges. Administrators can assign users with Read, Publish, or Manage rights.

Activity – Under this tab get more insight what content is being read or opened most within the topic.

Settings – You will additional topic settings here. Read and or change the topics author, retention days, and or the email address that enables to to email directly into the topic.

Categorizing topics

 

CategoriesCatalog

 

Categories should simplify how topics are organized so we only allow a top-level categories and one level deep sub-categories. This is something to keep in mind while planning out what your taxonomy will look like.

Per topic

Manage what categories a topic falls under by clicking on the edit button next to categories while in the admin panel of your topic. This should bring up a diaglogue box with a list of all existing categories. Not seeing a category you need, create one or a sub-category.

Ordering your Company Catalog

Manage your Company Catalog by clicking on your username dropdown and navigating to Categories. From this list, admins will have the capability to reorder their list of categories alphabetically or however they like. This order will be reflected in your Company Catalog.